There Really Is an App for That

What apps does an IT pro love?

Russ Levanway, CEO, Tektegrity

Running an IT firm probably provides the first clue. I like technology.  But more than that, I like technology that serves a valuable purpose and works!

Someone asked me what apps I use and enjoy the most. So I whipped out my trusty iPhone and took a look. As we talked, I got excited about sharing my favorites, so here they are!

Hopefully, you will find something useful in this list – most are available for both iOS and Android phones. Some also work on Windows phones and Blackberries.

Evernote is a powerful electronic filing system that uses a system of “notebooks.” I use it for home and business, to consolidate all my notes in one place. I store photos, data, web links, invoices and more. Evernote lets you share  notebooks with other people as well.  At the office I share a “finance” notebook with our controller.  And of course, I share a “personal” notebook with my wife that has the grocery list on it.  She can update the list on her phone and send me to the store on the way home from the office.  You can access Evernote via the web or using apps for iOS and Android.  I don’t recommend using Evernote to store passwords, though – it’s not designed for that.

Mint is a free personal finance tool that helps you set goals, make a budget, track your spending by categories and check your progress. Available online as well as through iOS and Android apps, Mint is beautifully simple, yet packed with powerful features.  You can connect bank accounts, credit card accounts, even your 401k and mortgage.  Mint will remind you when it is time to pay the bills as well. Mint can’t be used to move your money around, so you don’t have to worry about someone getting into it and transferring your money.  Of course, since it is storing all of your personal financial data, make sure to use a strong password for your login to Mint! is a great cloud-based small business accounting tool that gives you control over your cash flow, payables, and receivables from your browser.  You can use it to invoice customers, review and pay bills, make deposits, and more. allows for multiple layers of approvals for paying bills, so I can review and approve bills for payment after they have already received preliminary approval from Finance. syncs with many popular accounting systems and will even print and mail checks for you. works well on mobile browsers, so you can check your cash flows, payables, and receivables, and even approve those bills, anywhere in the world.

Expensify is used by every employee at TekTegrity. We’ve found truth in their simple tag line, “Expense reports that don’t suck!”  It’s easy for all of us to track expenses, scan receipts, sync credit cards, and report expenses. It even tracks mileage via GPS. Expensify allows our accounting team to easily review, document and approve expenses, and issue payments. Use it online or via free apps for iOS, Android, BlackBerry, and Windows Phones.

Now that you’re organized, how about keeping fitness on track, too? Zombies, Run! makes you part of a fun narrative set in a post-zombie apocalypse. As you run, you’ll have a great time gathering supplies and building your base while listening to an entertaining storyline through the world’s only surviving talk radio program. It’s a fun way to stay motivated and achieve fitness and running goals. It is available for iOS and Android. And, oh yeah, you might not want to use it while running late at night.  Trust me.

I hope you find my top 5 apps for busy professionals as useful as I do. And look out for zombies.

Russ Levanway is the CEO of TekTegrity, an IT Managed Services Provider serving the Central Coast and Central Valley. The organization’s Total Systems Management™ (TSM) service model provides preventative IT support at fixed monthly fee levels. For more information, visit